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You prepare a letter and flyer promoting a community festival and fundraising effort. The letter and flyer contain tables that summarize event information. The tables include appropriate formatting and formulas. The cover letter is merged with a data source of addresses.
Start Word. Download and open the file named Exp19_Word_Ch03_CapAssessment_Smoke.docx. Grader has automatically added your last name to the beginning of the filename.
Text that is arranged with tabs between columns can, in some cases, be managed more easily if converted to a table. At that point, the table can be designed with a table style and columns and rows can be easily resized.
Display nonprinting characters. Select tabbed text on page 1 from Sponsorship to the final paragraph mark after the last set of dot leaders. Do not select the paragraph mark on the next line. Convert the text to a table, accepting all default settings.
Center text in the first column and center all text on row 1. Change the width of the last two columns to 1”. Text will wrap in the last column. Insert a row above the first row and type Dragon Boats for SafePlace. Merge all cells in row 1. Ensure that text in row 1 is centered and change the font size to 16.
Apply List Table 3 table style to the table (row 3, column 1 under List Tables). Deselect First Column in the Table Style Options group so the first column is not bold. Bold all entries in row 2 and apply a Shading of Light Gray, Background 2, Darker 10%.
Include a formula in the last column on the third row to calculate 75% of the Cost. The formula is =0.75*b3. You do not need to select a number format. Include a formula in the next two rows of the same column, adjusting the row reference as necessary.
Check spelling, correcting any errors. Ignore any clarity and conciseness concerns and ignore all occurrences of SafePlace, if any are presented. All names are spelled correctly. Center all numbers in the last two columns. Center the table horizontally on the page.
A Word table can be configured in various ways for diverse purposes. In this case, you design a one-page flyer, with text arranged in a table. By selecting appropriate color, font size, font type, and alignment, an attractive flyer is easily produced using table settings.
Move to the top of page 2 and insert a 2×8 table. Type Smoke in the first cell on the first row. Press SHIFT+ENTER to insert a soft return. Type on the and enter a soft return. Type Water. (Do not type the period.)
Type WHEN in the second row in the first column. In the third row in the first column, type May 30 and press SHIFT+ENTER to insert a soft return. Type 8am – 3pm. (Do not type the period and be sure to include a space before and after the hyphen. A space should not precede am and pm.) Type WHERE in the fourth row in the first column.
Continuing down the column, type McFarland Marina in the fifth row. Type 201 South Pine Street, Newberry NC in the sixth row. Type FEATURING: Dragon Boat Races for Charity in the seventh row. Finally, type http://smokefestival.newberry.ci in the eighth row.
Merge all cells in the second column. Type ADVANCE TICKETS in the second column and press ENTER. Type $12 General Admission and press ENTER. Type $20 VIP and press ENTER twice. Type AT THE GATE and press ENTER. Type $14 General Admission and press ENTER. Type $22 VIP and press ENTER three times. Type SPONSORS and press ENTER. Type Charity League and press ENTER. Type Circle K. (Do not type the period.)
Select the table and change the font to Impact. Change font size of all entries in Column 1 as follows. The last row of the table may extend to another page.
Cell 1: 90 pt.
Cell 2: 24 pt.
Cell 3: 36 pt.
Cell 4: 24 pt.
Cell 5: 36 pt.
Cell 6: 14 pt.
Cell 7: 20 pt.
Cell 8: 14 pt.
Cell margins provide space between a cell’s inside edges and the beginning of cell contents. By reducing cell margins, you remove some of the extra space so that cell contents are more nearly aligned at the edge of a cell. The flyer, with small left and right cell margins, will have very little space between the left and right edges and the flyer text, resulting in a neat display of information.
Select the table. Change left and right cell margins to .02. Change the font size of all text in the second column to 22. Apply Align Center alignment to all text in the second column. Change the document margins to Narrow.
Choose a border style of Single solid line, 1 ½ pt (row 2, column 1 under Border Styles). Change the pen color to Red. Apply the selection to the vertical border dividing the two columns. Select the table and apply shading of Black, Text 1. Center the table horizontally on the page.
Begin a mail merge process, creating Letters and selecting Sheet1$ of Patrons.xlsx as the recipient list. Edit the recipient list to sort by Last Name in ascending order. Filter the data source to select only those with a Zip of 49800. Replace [Address Block] on page 1 with the Address Block merge field, accepting the default address block arrangement. Replace [Greeting Line] with the Greeting Line merge field, accepting the default greeting line arrangement.
Note, Mac users, for the Address block, you will need to insert the First_Name field, press SPACEBAR, and insert the Last_Name field. Press ENTER. Insert the Address field. Press ENTER. Insert the City field, type a comma (,), press SPACEBAR, insert the State field, press SPACEBAR, and then insert the Zip field.
For the Greeting line, Mac users will need to type Dear, press SPACEBAR, insert the First_Name field, press SPACEBAR, insert the Last_Name field, and type a comma (,).
To sort and filter the data source, Mac users will need to select Filter Recipient and proceed with instructions.
Preview the results. Select the first two lines of the address block (Andryne Blake and 3809 Constitution Ave.) and remove all paragraph spacing. Finish the merge process, editing individual documents and merging all records. Press CTRL+A to select all of the merged document and copy the selection. Display Exp19_Word_Ch03_CapAssessment_Smoke, move the insertion point to the end of the document, and insert a page break. Paste all copied text, resulting in a 7-page document
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